Calendar of Paperwork Responsibilities of ESL Staff: Title III Implementation Timelines
Notify Parents of ALL LEP students’ participation in ESL program.
® Send Annual Services Placement letter using ACCESS spring 2015 score stickers-go to the ESL website; click on ESL Procedures Notebook tab. Click on the LiveBinder icon, and this will take you to our ESL Procedures LiveBinder. Click on ESL Parent Letters tab; click on subtabs (4a-4c) for Annual Services Placement Letters. Send English and Hmong/Spanish as needed.
® Teachers provide copy of Teacher Report and highlighted Can-Do descriptors for grade level
Download Can-Dos from ESL Procedures Livebinder: click on WIDA Resources tab; click on Can-Do Name Charts subtab. At secondary level, work with May to provide a notebook of ACCESS Teacher Reports, LEP Action Plans, LEP Accommodations Chart, and Can Dos for all LEP students for each department.
® W-APT test any newly enrolled students from non-WIDA out-of-state and kinders (within first 30 days)
- Send parent notification of W-APT scores. Follow same directions as above to the ESL Procedures LiveBinder, except click on Services Placement W-APT (subtabs 2a-2b). Send English/Spanish as needed.
® Determine newcomer students who need to be on ESL Reading Smart, Rosetta, or ALEKS Math. Email Lannie.
If you have a newcomer, please request newcomer materials.
® Teachers have Data Managers create teams in PowerSchool for LEPs, MFLEP1’s (Exited 2015), and MFLEP2’s (Exited 2014). Copy report cards quarterly, staple to monitoring forms, & meet with content teachers as needed.
® Teachers sign off on ALL Home Language Surveys. (Get the office to save them for you to review.) Surveys requiring testing- make copies for red folders; return originals for cumulative folder placement.
® Teachers review ACCESS for ELLs spring 2015 results for reading and writing along with the LIEP to develop schedules
® Turn in All W-APTs by September 22, 2015
® Send ESL Schedule template (filled out) to Lannie.
® Send LEP Accommodations Charts (pink sheets) to Lannie. Be sure to add in accommodations for NC Final Exams~ science, social studies.
® Send LEP Action Plan for all LEP students to Lannie. Copy in red folder. Copy to classroom teacher(s). Copy to ESL Office.
- Determine state testing accommodations for LEP students for 2015-16
- Send parent accommodations letter home – from LiveBinder ; Click on ESL Parent Letters; click on Testing Accommodations (Subtabs 7a-7c)
® Determine students eligible for year one LEP exemption of reading EOG and English II
. (Must score below a 4 on the reading subtest of W-APT for reading EOG exemption And English II.)® Notify LEP parents of AMAO results (if available☺-Lannie will send you letter)
® Administrators of Woodcock-Munoz turn in All Woodcock-Munoz by October 1, 2015
® Home Language Survey –Lannie will notify you.
® October 1, 2015 Headcount Lannie will notify you.
® Verify Tier placement for ACCESS test.
® ESL Lesson Plan Collection Elementary School teachers Download ESL Lesson Plan Template from ESL Procedures LiveBinder; Click on the tab, ESL Teacher Forms, click on subtab, ESL Lesson Plan Template-choose one class; send lesson plans for any 1 week- for a total of 5 lesson plans.
® Check to see if any newly enrolled students need to be W-APT tested.
® ESL Lesson Plan Collection Middle School teachers: Download ESL Lesson Plan Template from - ESL Procedures LiveBinder; Click on the tab, ESL Teacher Forms, click on subtab, ESL Lesson Plan Template-choose one class; send lesson plans for any 1 week- for a total of 5 lesson plans.
® Send agendas and any documents to verify promotion of parental and community involvement in your LEP program - i.e. Notices of parent literacy night, ESL parent meetings, etc.
® Remember that December 31 is the last day to reclassify a student!!
® ACCESS for ELLs training- See professional development plan on ESL Professional Development Google Calendar.
® Meet to discuss AMAO Status. See professional development on ESL Professional Development Google Calendar.
® Consult with teachers of elementary students recommended for retention.
® High School Teachers participate in EOC Appeal/Waiver process.
® ESL Lesson Plan Collection High School Teachers –choose one class period; send lesson plans for any 1 week- for a total of 5 lesson plans. Download ESL Lesson Plan
Template from - ESL Procedures LiveBinder; Click on the tab, ESL Teacher Forms, click on subtab, ESL Lesson Plan Template
® Send parent letter for testing notification for annual ACCESS test. Download ELP testing notification letter from ESL Procedures LiveBinder.
® ACCESS for ELLs Testing Window
® Update of Immigrant Count in Federal Data Collection. Lannie will send request.
® Turn in LEP Accommodations Charts for second semester high school. All other teachers turn in additional LEP Accommodations Charts if you have new students- Send parent accommodations letter home –download from ESL Procedures Live Binder
® Turn in a list of students with tier assignment that you ACCESS tested to Lannie.
® Hand-schedule ELLs in high school classes; Get middle school schedules from 9th grade counselor to review with Lannie.
® Make sure accommodations are in place for end of year testing. Send parent mods letter if accommodations are changed/new students are added
® Meet to obtain teacher input on development of the Title III Grant.
® LEP Parent Task Force.
® Title III Status Meeting
® Parent Survey
® Pick up spring 2016 ACCESS parent reports and parent letters to send home.
® Send Exit letter from spring 2016 ACCESS if appropriate-download from ESL Procedures LiveBinder; Under the tab, ESL Parent Letters, select Subtabs 6a-6c, Exit Letter English, Spanish, or Hmong.
® Annual Score Analysis meeting - notebooks
® End of year LEP Data Collection spreadsheet - Lannie will email template...
® End of year transition meetings for grades 5 and 8 and for teachers changing schools.
Title III Timeline
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