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Resource
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Links
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Notes:
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1st-9 Weeks |
2nd-9 Weeks |
3rd-9 Weeks |
4th-9 Weeks |
Summer |
| Aug. |
Sept. |
Oct. |
Nov. |
Dec. |
Jan. |
Feb. |
March |
April |
May |
June |
July |
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Home Language Survey
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Home Language Survey-English |
All new students enrolled to Burke County must complete the HLS form. An ESL teacher must sign off of the HLS. Place the original HLS in the cumulative folder and a copy in the ESL red folder. Establish a procedure with your front office/school enrollment process to identify students who need to be tested with w-apt/screener.
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| Home Language Survey-Spanish |
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| Home Language Survey-Hmong |
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| LIEP |
Language Instruction Educational Program Services |
Place your ELs according to the criteria into one of the following groups (intensive, moderate, collaborative, remedial/guidance) to determine what services will be needed. |
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| LIEP Cont'd. |
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LIEP Classifications for K-8 |
Intensive, Moderate, Collaborative, and Guidance Based on ACCESS 2021 |
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| ESL Schedule |
ESL Schedule Template |
If you prefer to use your own schedule, schedules must have:
Time of service, grade, list of students (includes students on guidance and monitored former ELs), curriculum used, supplementary materials used, duration, type of service and what subject/activity students are pulled from, and collaboration
Schedules need to be submitted to the ESL office (all ESL teachers) and the school principal (except high school ESL teachers) |
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Annual Service Placement Letter for Students with ACCESS Scores
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Annual Service Letters - English |
Notify parents of all EL students' participation in the ESL program. Send home the English and Spanish/Hmong letters.
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| Annual Service Letters - Spanish |
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| Annual Service Letters - Hmong |
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Decline of ESL Services
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Decline of ESL Service Form-English |
If a parent responds back and does not want their child to receive ESL services, they must sign the decline of ESL service form.
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| Decline of ESL Service Form-Spanish |
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| Decline of ESL Service Form-Hmong |
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| ACCESS Accommodations for EC-ELs |
EL/EC ACCESS Accommodations 2021-22 |
*Send a list of EC-ELs; End date of IEPs & suggested mods needed on ACCESS to EC/Speech teachers.
*Mark your calendar to attend EC-ELs' parent meetings (make sure correct tests and mods are selected)
*Check ACCESS mods in ECATs before ACCESS testing |
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Can-Do Descriptor Class Profile; links prompt you to make a copy; WIDA/ACCESS/Can Do/Strategies Slides for Faculty Mtg. or Grade Level Mtgs.
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Pre-K to Kindergarten used for 1st graders |
Provide copy of Individual Student Report and Can-Do descriptor Class Profile for grade level clusters.
Join in a faculty meeting to present can-do descriptors/WIDA Standards to teachers or hold grade-level meetings.
Remember to get faculty signatures (grade-level meetings) or a copy of the faculty sign-in sheet Turn into ESL Office This is also the time to share EL Action Plans and collect signatures. See rows 39-40 for Action Plan links.
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| 1st-2nd Grade used for 2nd and 3rd graders |
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| 3rd-5th Grade used for 4th-6th graders |
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| 6th-8th Grade used for 7th-9th graders |
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| 9th-12th Grade used for 10th-12th graders |
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| Slides for WIDA Standards; EL Action Plans; Can Dos; Strategies |
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| PowerSchool |
Make sure you have school administrator rights. |
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| Language Goals |
Language Goal Template (Google Slide) |
*Set language goals with ELs; Place in each ELs digital portfolio folder. Review language goals with your student at the end of 1st & 2nd semester. |
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| Student Portfolio |
Create a Google folder for each student OR the ESL Office will provide folders or notebooks at your request |
Put dated writing samples, exit tickets, recording of student reading, Flipgrid responses, graphic organizers, etc. in EL Student digital portfolio. or paper-based notebook or folder |
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| W-APT Kinder-1st Sem 1st Grade |
Request Paper WAPT Tests from the ESL Office |
*Test newly enrolled Kinders and 1st semester 1st graders within 30 days from enrollment date at the beginning of the year & 14 days from enrollment date throughout the rest of the school year to determine English Learner Status
*Send parent notification of W-APT scores. |
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WIDA Screener
2nd Sem 1st Grade-12th Grade |
Set up Screener Tests in WIDA-AMS; for grades 1-3, use WIDA Screener paper-based writing test; request from ESL Office if you need more tests. |
*Test any newly enrolled students grades 2-12 from non-WIDA states or other countries within 30 days from enrollment date at the beginning of the year & 14 days from enrollment date throughout the rest of the school year to determine English Learner Status
*Send parent notification of Screener scores. |
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Parent Letters
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Parent Notification of W-APT/Screener Letter-English |
Classified Current EL
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Parent Notification of W-APT/Screener Letter-Spanish |
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Never EL Parent Letter-English |
Classified Never EL
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Never EL Parent Letter-Spanish |
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Never EL Parent Letter-Hmong |
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| Pre-K Testing |
The ESL Office will handle PreK testing. |
*Send HLS of students to be tested to the ESL office.
*Send parent notification of Woodcock-Munoz test scores. |
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EL Accommodations Charts
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EL Accommodations Chart (pdf) |
*Determine state testing accommodations for EL students for 2021-22
(Must score <5.0 Reading on most recent ACESS/WIDA Screener)
*Complete one for all ELs in grades 3-12.
-High School (Complete one for each semester. Due Sept. & Jan.)
-Send either digital or paper (pink) EL Accommodations Charts to the ESL
office.
-Send one set to your Testing Coordinator.
-Send one to the classroom teacher.
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EL Accommodations Chart with Review of Accommodations
(Google Sheet) |
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Parent Letters
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Parent Accommodation Letter-English |
* Send parent accommodations letter home once accommodations are
assigned.
* *Send parent accommodations letter home if accommodations are
changed/new students are added or for High School 2nd semester
***Ensure accommodations are in place for end of year testing.
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| Parent Accommodation Letter-Spanish |
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| Parent Accommodation Letter-Hmong |
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Refusal of testing Accommodation-ENG |
*Send to parent if student refuses to use accommodations.
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Refusal of testing Accommodation-SPA |
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| EL Action Plan |
EL Action Plan 2021-22 PDF |
*Send a copy/reshare digital Action Plans for all ELs to ESL Office.
*Copy in Red Folder.
*Copy to classroom teachers.
*Due Sept. 30th |
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EL Digital Action Plans |
*Open folder; find your school; Add missing information; Complete action plans |
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Monitored Former ELs
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MFELs Schedule |
Review Yr. 1-4 exited ELs' grades. Meet with teachers. Provide interventions if needed. |
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Monitored Former EL (MFEL) Monitoring Form |
The ESL office will share the school folder with you (MFELs' Forms, Quick Lookup Grades). |
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| EL Student Digital Portfolio |
Create a digital platform (file folder, Google Classroom, Google Drive, etc.) to collect ELs work. |
Put dated writing samples, exit tickets, recording of student reading, Flipgrid responses, graphic organizers, etc. in EL Student digital portfolio. |
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| October 1 Headcount |
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ESL Office will send a spreadsheet for you to verify.
*Check the spreadsheet and note any withdrawn/add missing ELs.
*Date and sign spreadsheet & return to the ESL Office |
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| Tier Placement for Alternate ACCESS test |
ESL Office will notify you if you have Alt. ACCESS testers |
Verify tier placement for Alternate ACCESS test/any student who meets the 3 criteria for Alt. ACCESS: Score < 2 overall on most recent ACCESS/Screener; on extended content standards; has significant cognitive disability. |
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| Parent-Teacher Conferences |
ACCESS Parent Meetings |
Meet with parents. (*Remember to have a parent-sign in sheet)
Inform Parents with ELs' ACCESS Scores and EL Services; or you may schedule when you would like. |
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| Parental/Community Involvement |
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Send agendas & documents to verify promotion of parental/community involvement |
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| Reclassification |
Parent Reclassification Letter-ENG |
We have all year to reclassify a student.
These are case by case scenarios. |
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Parent Reclassification Letter-SPA |
Reclassification is for exited students who still struggle mightily and you are convinced it is still language; you must clear with ESL Office before testing |
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Parent Reclassification Letter-Hmong |
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| Retention |
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Consult with teachers of elementary ELs recommended for retention. |
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ACCESS 2.0
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ACCESS 2.0 Training: Jan 19 & 20, 2022 |
ACCESS 2.0 Grades 1-12 training on Jan. 19, 2022
Kinder ACCESS training on Jan. 20, 2022 |
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| ACCESS Testing Schedule |
Send ACCESS Testing Schedule to the ESL office |
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| ACCESS Testing Parent Notification-ENG |
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| ACCESS Testing Parent Notification-SPA |
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| ACCESS Testing Parent Notification-HMG |
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January 24 - March 11, 2022
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| Immigrant Headcount |
ESL office will send a spreadsheet. |
Verify immigrant headcount and send to the ESL office. |
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| High School Hand-Schedules |
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Hand-schedule ELs in high school classes; ESL office schedules incoming 9th graders |
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| Word-to-Word Dictionaries |
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Ensure your inventory of bilingual word-to-word dictionaries matches the # of ELs that you checked bilingual dictionary on their pink EL Accommodations Charts |
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Parent Survey
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Parent Survey Google Form |
Send home in backpacks (take home Tuesday Folders); table at Spring Flings. Upper grades: Give to 1st Period or Homeroom teachers for students to take home with a note to return to ESL box (if completing paper surveys).
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| Parent Survey Letter |
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| EL Parent Task Force |
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The ESL Office will hold this meeting. |
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| Title III Status Meeting |
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Teacher input on development of the Title III Grant |
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| EL PD Faculty Grade-Level Department Meeting Google Survey |
ESL Department will send form.
Complete form and submit dates and signatures of meetings. |
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| 2022 ACCESS 2.0 |
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Pick up 2022 ACCESS 2.0 individual student reports and parent letters to send home. ESL office will email you when it is ready. |
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Parent Letters for Exited Students
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Exit Letter from Spring 2022 ACCESS-ENG |
Send home parent letters for ELs who exited based on their 2022 ACCESS scores.
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| Exit Letter from Spring 2022 ACCESS-SPA |
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| Exit Letter from Spring 2022 ACCESS-HMG |
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| Annual Score Analysis Meeting |
6/6/2022 |
Receive notebooks/digital notebooks. |
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| End of Year Red Folder Transition Meetings |
6/6/2022 |
Transition for grades 5 & 8
Bring red folders (current, exited, & never)
Include student sample work
Make sure all red folders are up to date (check checklist in red folder) |
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| Red Folders |
Red Folder Checklist |
Make sure all red folders are up to date (check checklist in red folder), Complete Student Information Sheet & Contact Log for the year.
Send ALL MOVED (includes Never, Current, Exited) red folders to the ESL office; The ESL office will send red folders to the correct school |
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